One Platform. Every Employee. Total Control.
SBP Africa's HR & Payroll Management System is purpose-built for Ghanaian businesses — managing your workforce, payroll, compliance, and contracts from a single, secure platform.
The Smarter Way to Manage Your People
Running a business in Ghana means juggling multiple responsibilities — processing monthly salaries, filing SSNIT and PAYE returns, managing employee contracts, tracking leave, and keeping your workforce data accurate and up to date. Doing all of this manually or across disconnected spreadsheets costs you time, money, and increases the risk of costly errors.
SBP Africa HRMS is a cloud-ready, web-based Human Resource and Payroll Management System designed specifically for the Ghanaian employment landscape. Whether you manage 20 employees or 2,000 across multiple client companies, our platform gives you everything you need in one place — accessible from any device, at any time.
Built for Businesses Like Yours
Our system is designed to serve:
Outsourcing & Staffing Firms
Managing employees deployed across multiple client companies
Manufacturing & Production
Complex shift-based and allowance-driven payroll
Financial Services
Strict compliance and audit-ready records
Retail & Distribution
Large field-based workforce management
Everything Your HR Team Needs, All in One System
Comprehensive modules to handle every aspect of HR management
Employee Management
Keep a complete, searchable digital record of every employee
- Full employee profiles with Ghana Card & digital address
- Profile photos and ID document images
- Instant search and filtering
- Bulk upload via Excel
- Export database anytime
Payroll Processing
Accurate, fast, and compliant payroll for every client
- Monthly payroll per client company
- Complex salary structures (bonuses, allowances, overtime)
- Auto-calculation of SSNIT & PAYE
- Excel upload or direct entry
- Full audit trail
Payslip Generation
Deliver professional payslips without manual effort
- Generate payslips with one click
- Professional PDF format
- Email delivery to employees
- SMS notifications
- Send tracking
Statutory Compliance
Stay compliant with Ghana's requirements automatically
- SSNIT Tier 1 & Tier 2 generation
- PETRA payment reports
- Excel export for submission
- GRA-compliant calculations
- Multi-client handling
Contract Management
Create, manage, and deliver signed contracts digitally
- PDF contract generation
- Digital signatures
- Multi-client support
- Bulk upload
- Preview & preview
Dashboard & Reporting
Real-time visibility into your entire workforce
- Live headcount dashboard
- Client-specific views
- Compliance tracking
- CSV/PDF exports
- Role-based filtering
Leave Management
Track and approve employee leave requests efficiently
- Employee leave applications
- Manager approvals
- Email notifications
- Full leave history
- Bulk status updates
Security & Access Control
Keep your data safe with role-based access control
- Multiple user accounts
- Client-specific permissions
- Session security
- Action logging
- Auto-timeout on inactivity
Getting Started is Simple
Onboarding
We set up your account, configure your client companies, and import your existing employee data. Our team handles the migration — you don't need to start from scratch.
Configure Pay Structures
We set up the salary structures, allowances, and statutory settings that match your business. Every client company can have its own unique payroll configuration.
Go Live
Your HR team logs in and immediately has access to the full system — employee records, payroll processing, contract management, leave tracking, and reporting.
Ongoing Support
We provide continuous support, system updates, and can add new features as your business grows.
Why Businesses Choose SBP Africa HRMS
Multi-Client. Multi-User. One Platform.
Complete Data Separation
Each client company is completely separated — their payroll, employees, contracts, and reports are all managed independently within the same system.
Role-Based Access
Different members of your team can be given access to different clients, ensuring confidentiality and operational efficiency.
Your Data is Yours
All data entered into the system belongs to your organisation. We do not share, sell, or use your employee data for any other purpose.
Cloud-Ready & Web-Based
Access from any device, at any time. No installation required. Works on computers, tablets, and phones through any modern web browser.
Ready to Transform How You Manage Your Workforce?
Stop managing your people through spreadsheets and paper files. Join the businesses already using SBP Africa HRMS to run smarter, more compliant, and more efficient HR operations.
Frequently Asked Questions
Do I need to install any software?
No. SBP Africa HRMS is fully web-based. You access it through any modern web browser on a computer, tablet, or phone — no installation required.
Can the system handle employees from multiple companies?
Yes. The system is specifically designed for multi-client management. Each company's data is kept separate, and you can assign specific team members to manage specific clients.
Is our employee data secure?
Yes. Access is protected by secure login, role-based permissions, and session management. Only authorised users can access your data.
Can we import our existing employee data?
Yes. The system supports bulk import via Excel. We also assist with data migration during onboarding.
What happens if we need a feature that isn't currently available?
We continuously develop and improve the system. Custom features can be scoped and built based on your specific business requirements.
Is the system compliant with Ghana's labour and tax laws?
Yes. All payroll calculations follow GRA PAYE guidelines, SSNIT Tier 1 and Tier 2 rules, and all generated employment contracts reference and comply with the Labour Act of Ghana 2003 (Act 651).
How long does it take to get set up?
Most organisations are fully onboarded and live within one to two weeks, depending on the volume of existing data to be migrated.
Reach out to us
Do you want to reach out for more information or to see how we can help you? Feel free to reach out to us.